Time Tracking for Solo Agency Owners Billing Multiple Clients
Agency time tracking
Track your own agency hours, monitor retainer budgets and export client totals. One user, one seat, flat pricing.
Why Agencies struggle with time tracking
Retainer budgets consumed faster than anyone notices
An agency owner juggling multiple retainers often discovers scope overruns only when preparing invoices. By then, the work is done and the conversation with the client is uncomfortable. Real-time budget visibility changes that dynamic.
Billable hours spread across too many tools
When you log time in different places — spreadsheets, project management tools, or memory — reconciling your hours at billing time becomes a manual process that delays invoices and introduces errors.
Profitability is invisible until the project is over
Without tracking hours against project budgets in real time, you cannot tell whether a client engagement is profitable until after delivery. By then, the margin has already been lost.
How Teetrack solves this
- Retainer overruns discovered too late: Set project budgets per retainer and monitor your consumption in real time so you know when scope is running out before it becomes a client issue.
- Your hours scattered across clients and tools: Keep your own time organized by client and project so billing reviews take minutes instead of hours. Teetrack does not combine entries from multiple team members.
- Month-end billing preparation taking too long: See hours grouped by client and project in the Summary, then export a PDF timesheet or CSV — no manual reconciliation, no spreadsheet gymnastics.
Example scenario
“Project budgets flag when a fixed-scope build is approaching the hour cap — I have the scope conversation before going over.”
An illustrative example based on common freelancer and agency workflows — not a quote from a specific customer.
Frequently Asked Questions
Can multiple team members track time in Teetrack?
No — each Teetrack public account supports one user. Teetrack does not currently offer multi-user team accounts.
How does Teetrack handle multiple clients and projects?
Each time entry is tagged to a client and project — you can review any client’s hours independently and see billable totals per client in the Summary at billing time.
How do we track retainer consumption in real time?
Set a project budget equal to the retainer value. As you log your own hours, the remaining budget updates so overruns are visible before delivery is complete.
Does Teetrack support multi-currency billing for international clients?
Yes — you can set a different currency per client, which is useful for agencies with clients in different countries.
What is the best way to review my agency workload?
Use Teetrack’s summary view to see your hours by client and project. This shows where your own time is going and which clients consume most of your capacity; it is not a team-utilization report.
Track agency hours and bill clients without month-end reconciliation
Start free€4/month on Business for one user.