Time Tracking for Agencies Managing Client Projects and Retainers
Agencies time tracking
Teetrack helps agencies track billable hours across client projects, monitor retainer consumption, and export clean hour totals per client.
Why Agencies struggle with time tracking
Retainer budgets consumed faster than anyone notices
Agencies running multiple retainers often discover scope overruns only when preparing invoices. By then, the work is done and the conversation with the client is uncomfortable. Real-time budget visibility changes that dynamic.
Billable hours spread across too many tools
When team members log time in different places — spreadsheets, project management tools, or memory — reconciling hours at billing time becomes a manual process that delays invoices and introduces errors.
Profitability is invisible until the project is over
Without tracking hours against project budgets in real time, agencies cannot tell whether a client engagement is profitable until after delivery. By then, the margin has already been lost.
How Teetrack solves this
- Retainer overruns discovered too late: Set project budgets per retainer and monitor consumption in real time so the team knows when scope is running out before it becomes a client issue.
- Hours scattered across team members and tools: Centralize time tracking by client and project so every team member logs against the same structure and billing reviews take minutes instead of hours.
- Month-end billing preparation taking too long: See hours grouped by client and project in the Summary, then export a PDF timesheet or CSV — no manual reconciliation, no spreadsheet gymnastics.
Example
“Project budgets flag when a fixed-scope build is approaching the hour cap — we have the scope conversation before going over.”
— Tom, Lead Developer
Illustrative scenario based on common freelancer/agency workflows.
Frequently Asked Questions
Track agency hours and bill clients without month-end reconciliation
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