How to Connect Google Calendar to Teetrack — Step-by-Step Guide

Connect your Google Calendar to Teetrack and automatically import events as draft time entries. Step-by-step guide for setup, auto-import, and smart project matching.

Prerequisites

Teetrack account (Business tier or higher for auto-import)
Google account with Google Calendar
Access to Teetrack profile settings

Setup Guide

Step 1: Open Calendar Integration Settings

Log in to Teetrack and navigate to your Profile page. Scroll down to the "Calendar Integration" section. This is where you manage all calendar connections.

Step 2: Connect Google Calendar

Click the "Connect Google Calendar" button. You will be redirected to Google's OAuth consent screen. Review the permissions and click "Allow" to grant Teetrack read-only access to your calendar events. You will be redirected back to Teetrack once authorization is complete.

Make sure you're signed in to the correct Google account before clicking Allow.

Step 3: Check the Connected Account

Check that the connected Google account is correct. Teetrack has no calendar picker in the interface for any provider. Selecting individual calendars within an account requires the API.

Step 4: Enable Auto-Import

Toggle the "Auto-Import" switch to automatically create draft time entries from your calendar events. Drafts do not count toward your tracked time until you explicitly confirm them.

Auto-import requires Business or Pro tier.

Step 5: Set a Default Project (Pro tier)

On Pro, optionally choose a default project for the connection. It is used when neither keyword matching nor a suggestion from confirmed history supplies a project.

Step 6: Configure Project Keywords (Pro tier)

Open Project Settings and navigate to the "Calendar Keywords" section. Add keywords that map calendar events to specific projects. Matching is case-insensitive and the longest match wins — for example, "acme corp" takes priority over "acme".

Requires Pro subscription.

Step 7: Review Imported Entries

Open Daily Review and check for completed work and duplicate records. Dismiss unwanted drafts. Confirm the intended draft, then correct its times and description on the confirmed entry and verify the result before reporting. Sync can reset those edits on an unconfirmed draft.

Confirm only the entries you have checked, including their attendance and project.

Step 8: Verify the Integration

Check that your recent Google Calendar events appear as draft entries on the Dashboard. Teetrack syncs every 30 minutes automatically, so new events will arrive shortly after being created in Google Calendar.

Verify the Connection

Open Teetrack Dashboard
Look for 'Review imported entries' section
Recent Google Calendar events should appear as draft entries if auto-import is enabled

Tips & Notes

All-day events are skipped
Cancelled events are automatically ignored
Import window: past 7 days + next 24 hours on every sync
Syncs every 30 minutes automatically
Trigger manual sync via Teetrack's AI tools (MCP)