Billable Hours Calculator

Because nobody invoices every working hour. Pitching, scoping, internal meetings, admin, learning, and downtime between projects all eat into the year. Even a disciplined operator usually lands between 60 and 75 percent billable across a full year.

Solo freelancers typically realize 55 to 70 percent because they wear every hat. Healthy agencies push delivery staff to 70 to 80 percent by moving sales and admin to dedicated roles. Below 50 percent usually points to a sales pipeline problem, not a delivery problem.

No. PTO sits outside this model. Drop your planned working weeks below 52 to account for vacation, holidays, and sick time. Whatever weeks you actually expect to work feed the calculation; everything else is unpaid time off.

Yes. The non-billable bucket is where margin quietly disappears. Tracking it makes the leaks visible and forces an honest conversation about which internal activities still earn their keep.

A timesheet calculator adds up actual logged hours over a day or week. This calculator forecasts annual billable capacity from your planned schedule and utilization target. Use both in parallel: forecast with this, reconcile with your timesheet.