Best Time Trackers for Agencies: 5 Tools Compared

An agency’s timesheet has several readers. The person doing the work needs to record it, the account manager needs to spot an overrun, and finance needs hours that can be billed under the client’s contract. A tracker can serve the first person well while leaving the other two with a spreadsheet.

The five tools below handle different parts of that chain. Harvest connects hours with invoices, while Everhour brings recording into Asana. Toggl and Clockify offer team tracking with financial controls on paid plans. Teetrack covers individual project tracking and billing reports; its standard subscriptions each include one user. Those differences matter more to an agency than the timer alone.

This guide is published by Teetrack, which is included in the comparison. We checked the linked vendor documentation on September 18, 2026. The recommendations are based on that research; we have not tested these products side by side.

Harvest combines time entries, expenses, and invoicing, so the hours collected during delivery can feed the client bill in the same system. For an account manager assembling monthly invoices, that connection is the main reason to choose it over a tracker whose output must be transferred elsewhere. Accounting integrations provide a further route from the invoice into the finance process.

The Free plan contains one seat and two projects, which excludes most agency deployments. Team costs also depend on usage and the reporting controls required: approvals and profitability reporting belong in the plan comparison because they affect whether finance can rely on the collected hours.

Everhour places its timer beside tasks in Asana and links that work to budgets and reports. If a designer already receives and updates assignments there, recording against the existing task avoids creating a separate description in a timesheet. The benefit is the retained task context: an account manager can relate time to the work that consumed it.

That connection requires the paid Team plan. Its five-seat minimum means a two-person studio pays for more capacity than it uses, whereas a larger agency can spread the minimum across people who need the integration. Free excludes integrations, so it does not provide the Asana workflow described here.

Toggl combines timers, calendar connections, and planning features. This accommodates agency work that includes both assigned tasks and less structured activity, such as client calls and pitching. Calendar connections are particularly relevant when meetings take up a substantial part of the week, while project assignments give the resulting entries a client context.

A shared structure still matters. A pitch recorded under a delivery project can distort the account’s reported time regardless of how convenient the timer is. Billable rates, budgets, and approval controls also depend on the paid plan, so the agency’s review requirements determine the subscription it needs.

Clockify combines timers and timesheets, allowing an agency to collect both work recorded as it happens and hours entered afterwards. Reports provide the review stage. A small team can begin with those functions on Free, which currently covers up to five users, before deciding whether managers need more control over entries or project spending.

The distinction becomes important for fixed-fee work. A timesheet shows hours consumed, but assessing those hours against the project’s monetary budget requires the appropriate financial features. Clockify places project budgets and client-specific currencies in Pro, so agencies relying on either should calculate costs at that tier.

Teetrack suits an agency owner or contractor who records their own client work and sends billing information to an existing invoicing system. Paid plans attach rates and budgets to projects and provide exports. A project currency can keep a USD engagement separate from one billed in EUR, which helps when preparing reports for international clients.

The standard Free, Business, and Pro subscriptions each include one user. An agency choosing a system for several employees therefore needs an Enterprise discussion about shared access and administration. For the individual, the decision is simpler: Teetrack supplies the billing report, while the existing finance tool produces the invoice.

If preparing invoices consumes the account manager’s time, Harvest addresses that step directly. If hours lose their task context before anyone reviews them, Everhour’s Asana integration addresses an earlier problem. Teams choosing Toggl or Clockify should price the reporting and approval controls they need alongside the timer.

For the final decision, follow one real client project from a recorded entry to the budget review and invoice. That exposes missing information at the handoffs where an agency usually spends time correcting it.