Using AI to Manage Your Calendar-Based Time Tracking
What are MCP tools?
MCP (Model Context Protocol) is an open standard that lets AI assistants interact with external services through structured tool calls. TeeTrack exposes its full API as MCP tools, so Claude, ChatGPT, Copilot, and other compatible assistants can read your data, create entries, and manage your account on your behalf.
You do not need to learn any commands or syntax. Just describe what you want in plain language, and your AI assistant translates that into the right MCP tool call. For setup instructions, see the MCP integration guide.
The 7 calendar MCP tools
TeeTrack provides seven MCP tools specifically for calendar-based time tracking. Together they cover the full workflow: checking connections, viewing events, reviewing drafts, confirming or dismissing entries, and triggering syncs.
1. list_calendar_connections
Lists all connected calendar accounts — Google Calendar, Outlook, or iCal URLs. Returns the provider type, account email, current sync status, and whether auto-import is enabled. Use this to check which calendars are active before reviewing events.
"What calendars do I have connected?"
2. list_calendar_events
Fetches calendar events within a date range from all enabled connections. All-day events and cancelled events are excluded automatically. This is useful when you want to see what meetings or work blocks your calendar has before they become draft entries.
"What events do I have this week?"
3. get_calendar_suggestions
Returns all pending draft time entries that were imported from calendar events. Each draft includes the event title, start and end time, and any project assignment TeeTrack matched automatically. This is your review queue — the entries that need a confirm or dismiss decision.
"Show me pending draft time entries"
4. confirm_draft_track
Confirms a single draft time entry, turning it into a real track that counts toward your summaries, reports, and invoices. If you need to adjust the description or project assignment first, use the update_track tool before confirming.
"Confirm the Acme Corp standup entry"
5. bulk_confirm_draft_tracks
Confirms multiple draft entries at once. Hand it a list of track IDs, and all of them become confirmed time entries in a single operation. Perfect for end-of-day batch reviews when most drafts look correct.
"Confirm all drafts from yesterday"
6. dismiss_draft_track
Dismisses a draft entry you do not want to track. The underlying calendar event is marked so it will not be re-imported in future syncs. Use this for lunch breaks, personal appointments, or all-day events that slipped through.
"Dismiss the all-day event draft"
7. trigger_calendar_sync
Triggers an immediate calendar sync instead of waiting for the next scheduled run. You can sync all connections at once or target a specific one by ID. Rate-limited to once per connection every five minutes to avoid API abuse.
"Sync my calendars now"
Example AI conversations
Here is what a typical morning review looks like when you use an AI assistant with TeeTrack's calendar MCP tools:
You: "Sync my calendars and show me what drafts I have."
Assistant: "Done — I synced 2 calendar connections. You have 5 draft entries:
1. Acme Corp standup (9:00–9:30, Project: Acme)
2. Design review (10:00–11:00, Project: Website Redesign)
3. Lunch (12:00–13:00, no project)
4. Sprint planning (14:00–15:30, Project: Acme)
5. 1:1 with Sarah (16:00–16:30, no project)
Want me to confirm, dismiss, or adjust any of these?"
You: "Dismiss lunch. Assign the 1:1 to the Management project and confirm everything else."
Assistant: "Done. Dismissed the lunch entry. Updated the 1:1 project to Management. Confirmed 4 entries: Acme standup, design review, sprint planning, and 1:1 with Sarah."
The entire review took two messages. No browser tabs, no clicking through calendars, no manual time entry. Your AI assistant called trigger_calendar_sync, get_calendar_suggestions, dismiss_draft_track, update_track, and bulk_confirm_draft_tracks behind the scenes.
Available on all tiers
Calendar MCP tools are available on every TeeTrack tier, including Free. There are no paywalls or feature gates — if you can connect a calendar and use MCP tools, you get the full set of seven calendar tools. The same applies to Business and Pro tiers.
Calendar connections themselves are set up in your TeeTrack account settings. See the calendar setup guide for connecting Google Calendar, Outlook, or iCal feeds.
Set up your AI assistant
To start using these tools, connect your preferred AI assistant to TeeTrack via MCP. Each assistant has its own setup flow:
- Claude — Anthropic's assistant with native MCP support
- ChatGPT — OpenAI's assistant via MCP plugin
- Copilot — GitHub Copilot with MCP integration
Once connected, your assistant automatically discovers all available TeeTrack tools, including the calendar ones described above.
Related
Related keywords
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- AI assistant freelancer time management
