Review calendar imports before confirming time
By Tristan Doehl · · Updated
When a meeting is already in your calendar, entering its title and times again adds little information. Auto-import can prepare that entry as a draft. Your review supplies the part the calendar cannot know: whether the event represents work you should record and how it should be assigned.
Enable draft creation on the connection
In the calendar connection settings, enable “Auto-import events as drafts.” Automatic import requires Business or higher. Free users can create drafts manually in Daily Review from events on their single Google or Outlook connection. iCal requires Business.
On each successful sync, eligible new events can become drafts. The event title becomes the draft’s description, and its start and end times become the draft’s times. A project can come from Pro keyword matching, a suggestion based on confirmed history, or a configured connection default. Drafts stay out of tracked totals, budgets, and exports until confirmed.
Check the import window
Automatic import considers the previous seven days and the next twenty-four hours. This applies to each run, not just the first connection. Older events can still be visible within the broader calendar sync window without being imported automatically.
If you are missing a draft, check the event’s date, the connection status, and whether auto-import is enabled. For past events from the last seven days, Daily Review also flags events that were not imported because auto-import is off, no calendars are selected, or the connection has a sync error. It does not list events excluded by the rules below.
Understand why an event may be skipped
All-day events, cancelled events, and events without start and end times are excluded. Declining an invitation does not exclude it, so check attendance during review. Teetrack also skips an event that was already imported on that connection or dismissed on any of your connections.
An overlap check compares a candidate with confirmed time entries. The overlap must cover at least 80% of both the event and the existing entry to suppress the draft. Duplicate-source checks are scoped to a connection: the same meeting synced through two connections can produce two drafts. Inspect both before confirming either.
Confirm what happened, rather than the invitation
In Daily Review, check whether each draft represents completed work and whether that session already has a time entry. Dismiss personal appointments, meetings you did not attend, and duplicate suggestions. You can change a draft’s project, but sync resets its times and description to the source event every 30 minutes, even when that event has not changed.
For a planned 10:00–11:00 review that ended at 10:40, first confirm the intended draft, then edit the confirmed entry’s end time to 10:40 and correct its description if needed. Verify the 40-minute result and billable status before reporting or exporting it. Confirmed entries are no longer overwritten by calendar sync.
Keep source updates and reviewed work distinct
While auto-import is enabled, sync updates unconfirmed drafts and removes a draft whose source event was deleted. Sync only looks 30 days back, so it also removes unconfirmed drafts for events that ended more than 30 days ago, which makes a draft left unreviewed through a long holiday disappear. Review drafts within that window. Disabling auto-import leaves existing drafts in place but stops updating them as well as creating new ones. Confirmed work remains independent of later calendar changes.
Use the calendar guides to check connection controls and the project-matching article to improve assignments. The daily review remains the point where a proposed schedule becomes an accurate work record.
