Turn calendar events into checked time records
By Tristan Doehl · · Updated
A calendar already contains useful details about scheduled work: a title, a date, and a time slot. Teetrack can bring those details into your tracking workflow, but the schedule still needs checking against what actually happened.
Bring the schedule beside the work record
Connect Google Calendar or Outlook through the calendar settings. Free allows one connection to either provider. Business adds iCal feeds and supports up to ten connections; Pro removes the connection limit. Synced events appear beside tracked work so you can spot a meeting that has no corresponding entry.
A meeting scheduled for an hour might finish after 40 minutes. Its title and start time provide a starting point, but the final time entry should contain the 40 minutes you worked. Check the event against your actual attendance before adding it to your records.
Choose manual review or automatic drafts
On Free, Daily Review lets you create a draft from an eligible calendar event manually. Business and higher can create drafts automatically when auto-import is enabled for the connection. Both routes leave you to decide which events belong in your work record.
Drafts stay out of tracked totals and exports until confirmed. They are not kept indefinitely, though: while auto-import is on, sync removes unconfirmed drafts for events more than 30 days old. For the review sequence, including how sync can reset edited draft times and descriptions, follow the auto-import article.
Allow time for a refresh
Scheduled sync runs every 30 minutes. You can request a manual refresh, with a five-minute cooldown per connection. Check the connection status if a recent change has not appeared. A provider error can delay the update, while an expired authorisation stops syncing altogether until you reconnect the calendar.
Follow the calendar setup guides for your provider, then compare a familiar day’s schedule with its completed time entries. That first comparison shows which meetings need a record and which already have one.
