Tags: Finally, a Way to Slice My Time Tracks by Activity

The problem tags solve for me

Projects tell me who I am working for, but they never told me what kind of work I was doing. A two-hour block labeled "Acme Corp" could be a user interview, a report draft, or a client call. I needed a second dimension to categorize my time without creating dozens of fake projects. That is exactly what tags give me.

How tags work in Teetrack

Tags are simple labels with a name and a color. You create them once on the Tags page and then attach any combination of them to your time tracks. A single track can carry multiple tags, so a session that is half interview and half synthesis can be tagged as both. Tags live alongside projects; they do not replace them.

Creating and managing tags

• Open the Tags page from the sidebar.
• Click Create Tag and pick a name and color.
• Tags are unique per account, so no duplicates to worry about.
• Edit or delete tags at any time from the same page.

Tagging time tracks

On the dashboard, every track row has a small tag icon. Click it and a dropdown shows all your tags with checkboxes. Toggle the ones that apply and the track updates instantly. You can also assign tags when creating a new track, so they are attached from the start.

Filtering by tags in the Summary

The Summary page now has a tag filter button. Click it, select one or more tags, and the table narrows to only the tracks that carry those tags. Combined with the existing date and project filters, I can answer questions like "How many hours did I spend on user interviews for Acme Corp last month?" in seconds.

Tag statistics at a glance

The Tags page itself shows usage statistics for every tag: how many completed tracks use it, the total tracked time, and the total billable time. This lets me spot which activities eat the most hours and which ones drive the most revenue without leaving the page.

How I use tags in my UX practice

• Interviews (blue) for every user research session.
• Synthesis (purple) for affinity mapping and insight extraction.
• Workshops (orange) for facilitation and co-design sessions.
• Admin (gray) for invoicing, scheduling, and email.
• Writing (green) for reports, case studies, and documentation.

At the end of each week I open the Summary, filter by the current week, and glance at the tag breakdown. If admin is creeping above 20% of my total, I know I need to batch those tasks or automate something. Tags made that five-second check possible.

Tags and billing

Because tags work together with Billing & Budgets, I can filter the Summary to a specific tag, see the billable total, and compare it against non-billable time for the same activity. This helps me decide which types of work I should quote flat-rate versus hourly.

FAQ: Tags in Teetrack

Can I add multiple tags to one track? Yes. Each track can carry as many tags as you need, so overlapping categories are not a problem.

Do tags affect billing or invoices? Tags are for organization and filtering. Billing settings like hourly rates and currencies stay on the project.

Can I rename or recolor a tag? Absolutely. Edit a tag from the Tags page and every track that uses it picks up the change immediately.

Tags keywords and related terms

• time tracking tags
• label time entries
• categorize tracked hours
• filter time tracks by tag
• activity-based time tracking

Try tags on your own tracks

If you have ever wished you could slice your time data by activity, tags are the answer. Head to teetrack.it, create a few tags, and start labeling your tracks. The next time someone asks where your week went, you will have the answer ready.