Tags: Finally, a Way to Slice Time Tracks by Activity
Why projects alone are not enough
Projects tell you who you are working for, but they never tell you what kind of work you were doing. A two-hour block labeled "Acme Corp" could be a user interview, a report draft, or a client call. Tags add a second dimension without creating dozens of fake projects. That is exactly what tags provide.
How tags work in Teetrack
Tags are simple labels with a name and a color. You create them once on the Tags page and then attach any combination of them to your time tracks. A single track can carry multiple tags, so a session that is half interview and half synthesis can be tagged as both. Tags live alongside projects; they do not replace them.
Creating and managing tags
- Open the Tags page from the sidebar.
- Click Create Tag and pick a name and color.
- Tags are unique per account, so no duplicates to worry about.
- Edit or delete tags at any time from the same page.
Tagging time tracks
On the dashboard, every track row has a small tag icon. Click it and a dropdown shows all your tags with checkboxes. Toggle the ones that apply and the track updates instantly. You can also assign tags when creating a new track, so they are attached from the start.
Filtering by tags in the Summary
The Summary page now has a tag filter button. Click it, select one or more tags, and the table narrows to only the tracks that carry those tags. Combined with the existing date and project filters, you can answer questions like "How many hours did I spend on user interviews for Acme Corp last month?" in seconds.
Tag statistics at a glance
The Tags page itself shows usage statistics for every tag: how many completed tracks use it, the total tracked time, and the total billable time. This lets you spot which activities eat the most hours and which ones drive the most revenue without leaving the page.
Example tag taxonomy for a research workflow
- Interviews (blue) for every user research session.
- Synthesis (purple) for affinity mapping and insight extraction.
- Workshops (orange) for facilitation and co-design sessions.
- Admin (gray) for invoicing, scheduling, and email.
- Writing (green) for reports, case studies, and documentation.
At the end of each week, open the Summary, filter by the current week, and glance at the tag breakdown. If admin is creeping above 20% of total time, that is the signal to batch those tasks or automate something. Tags make that five-second check possible.
Tags and billing
Because tags work together with project billing & rates, you can filter the Summary to a specific tag, see the billable total, and compare it against non-billable time for the same activity. This helps you decide which types of work should be quoted flat-rate versus hourly.
FAQ: Tags in Teetrack
Can I add multiple tags to one track? Yes. Each track can carry as many tags as you need, so overlapping categories are not a problem.
Can I rename or recolor a tag? Absolutely. Edit a tag from the Tags page and every track that uses it picks up the change immediately.
Try tags on your own tracks
If you have ever wished you could slice your time data by activity, tags are the answer. Head to teetrack.it, create a few tags, and start labeling your tracks. The next time someone asks where your week went, you will have the answer ready.
